I’m asked some questions over and over again: What’s the difference between an independent contractor and an employee? How do I check the status of my tax refund? What documentation do I need to support my charitable contributions?
This is where Quick Parts in Microsoft Outlook comes in handy. With this feature, I can put prewritten chunks of text into e-mails, similar to a copy and paste. The only problem is that Quick Parts might not be intuitive to a user unfamiliar with it.
You can add to your Quick Parts gallery by composing a new e-mail. In the new e-mail window, type the text you’d like to save. Highlight the text, and then go to Insert > Quick Parts > Save Selection to Quick Part Gallery.
The text you save can include links. Here’s a genius idea: link to a blog post you’ve written on a given topic.
If you use Quick Parts frequently, consider adding it to your Quick Access Toolbar. Do this by right-clicking Quick Parts in the menu, then selecting Add to Quick Access Toolbar. Then, Quick Parts will always by readily accessible at the top of the window, as you can see in the screenshot below.
With Quick Parts, I don’t have to reinvent the wheel to answer frequently asked questions. It frees up my time for higher value work.